Introduction:


This Knowledgebase Article will provide you with options for backing up your current laptop, including your files, emails, and web browsing data (saved passwords, bookmarks).


Before commencing the backing up process, there are some things you should know


You do not need to worry about backing up the following data: 

  • Recent emails:


Your emails are stored on our Exchange (email) server. When you setup email on your new laptop, your emails will be automatically downloaded again from the server.

   
See the Email Archive section to confirm your archived emails have been backed up from your current laptop.


  • H: Drive: 


The files on your H: Drive are stored on the File Server, and will automatically appear on your new laptop.


Backing up will take time:


If you choose to use the Cloud backup option, your files will be available on your new laptop when you sign into OneDrive. If you choose to use the Manual backup option, you will need to copy your backed up files to your new device.


Both options will require you to allow time for the back up process to complete. This involves either copying files over to the USB memory/Portable HDD or automated upload of your files to OneDrive. Depending on the size of your backup, this could range from minutes, to hours.


You must allow sufficient time to complete the backup process before attending your new laptop collection appointment.


Navigation:

You can click the links below to move directly to the instructions you require:



Backing up Laptop Files:


There are two options for backing up your laptop: manual backup to USB Memory or Portable Hard Drive, and Cloud backup via OneDrive. 

Both processes will backup the following files:


  • Desktop files, folders and shortcuts
  • Documents
  • Pictures


You will be able to manually backup other files, whether you choose the USB/Portable Hard Drive or OneDrive backup option. 


Click the link to jump directly to your desired backup option instructions:


Manual Backup:

  1. To back up using this method, you will require a USB memory stick or USB portable hard drive with sufficient storage space. Please connect this device to your current laptop now, if it is not already connected.
  2. On the desktop, double click on the “This PC” icon:
  3. Double click on “Local Disk (C:)”
  4. Double click on “Users”
  5. Look for the folder named your user name. This is the folder you need to copy to your back up device.
  6. Right click on the folder, then click “Copy”
  7. Click on your back up device on the sidebar, then right click inside the device storage, and click on “Paste”
  8. You will now see the backup process
  9. To move these files to your new laptop, connect your back up device to it, and copy the folder to the same C:\Users location on your new device.


OneDrive Backup:

  1. Before commencing if you have Archived Emails stored on your computer, you must exit Outlook prior to starting your OneDrive backup.
  2. Click “Start”
  3. In the search box, type “One Drive” then under Apps click on “OneDrive”
  4. Enter your Lavalla Catholic College email address, then click “Sign In”
  5. Click “Next”
  6. Tick “Sync all files and folders in OneDrive…” then click “Next”
  7. Click “Next” on the remaining prompts, then when OneDrive asks you to get the mobile app, click “Later”
  8. On your system tray, click on the OneDrive button:
  9. Click “Help and Settings”
  10. Click “Settings”
  11. Click “Backup”
  12. Click “Manage Backup”
  13. Click the Locations you wish to Backup, then click “Start backup”
  14. Other files (not stored in your Desktop, Documents or Pictures folders) can be manually backed up to OneDrive by right clicking them, then clicking “Move to OneDrive”

  15. Important: Check to ensure that your files have successfully synchronised with OneDrive by clicking the OneDrive icon in the tray. If it has completed, it should say "OneDrive is up to date"
  16. Follow these steps again on your new laptop to synchronise your backup.


Email Archives


Some users may have created email archives on their laptops to store emails when their Exchange Server mailbox was full. To check whether your email archives have been included in the backup:

  1. Open Outlook
  2. Click “File”
  3. Click “Cleanup Tools” then “Archive…”
  4. Ensure that the Archive Location listed is within the C:\Users\[your username] folder structure that we backed up previously.
  5. Click “Cancel” to close.

If the Archive file location was not backed up, you will need navigate to its location on your device, and copy it manually to your back up device or OneDrive.


Web Browser Data: 

Saved passwords will not automatically transfer to your new laptop, even if you follow the backup instructions in this document.


You can manually retrieve saved passwords from Chrome, Microsoft Edge and Microsoft Internet Explorer. Chrome has a synchronisation option which will allow you to synchronise all saved passwords, bookmarks and browser history with your new computer.


You can click on the link below to jump to the desired backup method for your browsing data/saved passwords:



Manual Retrieval of Passwords from IE/Edge


  1. Open Control Panel
  2. Click “Credential Manager”
  3. Click “Web Credentials”
  4. Under this panel, expand each entry you wish to retrieve
  5. Click “Show” next to password to reveal the password
  6. You will be required to provide your Lavalla Catholic College password each time:
  7. The password will now be visible for you to note down.


Manual Retrieval of Passwords from Chrome


  1. Click the “three dots”
  2. Click “Settings”
  3. Under “Autofill” click on “Passwords”
  4. Click on the “Eye” next to the password you wish to retrieve:
  5. You will be required to provide your Lavalla Catholic College password each time:
  6. The password will now be visible for you to note down.  


Cloud Synchronisation in Chrome


Chrome allows Cloud Synchronisation of all browsing data, including bookmarks, history, and saved passwords. To use this method:

  1. Open Chrome
  2. At the top right, click Profile
  3. Click “Turn on Sync”
  4. Enter your Lavalla Catholic College email address then click “Next”
  5. Your password has been set to LCC-[your-college-password] – for example LCC-ab1234
         Enter the password, then click “Next”
  6. Click “Yes I’m in”
  7. Your Saved Passwords, Browsing History and Bookmarks will now be synchronised to your Lavalla Google Account. To retrieve them on your new device, open Chrome and follow these steps again.